FINANCE MANAGER
Position Description

The Contemporary Jewish Museum (The CJM) seeks an energetic, flexible, creative, results-oriented professional to fill the position of Finance Manager. Apply your skills and experience to meet the needs of this dynamic museum featuring award–winning exhibitions, programs, and publications.  

Reporting to the Director of Finance, the Finance Manager will lead monthly close-processes and will be involved in all aspects of The CJM’s finances including its tax-exempt bond financing, investments, annual budgeting, and financial audits.

The Finance Manager will join a team consisting of the Director of Finance, Senior Accountant, and two professionals skilled in Development/fundraising database management, donor reporting, and acknowledgments. The Finance Manager will supervise the Senior Accountant and will be expected to interact collaboratively and productively with department managers across The CJM. 

The ideal candidate for this role brings a high standard of performance and an eagerness to initiate new and efficient processes to meet a regular, monthly financial reporting schedule. The successful
Finance Manager will be decisive, resourceful, and results-oriented.

Position Title: Finance Manager
Department: Finance
Reports To: Director of Finance
Status: Regular, Full-time, Exempt

Essential Job Responsibilities

Accounting and Reporting

  • Oversee efficient, timely, and accurate general ledger accounting, including monthly accounting close.
  • Prepare timely and accurate monthly financial reports for management and the Board of Trustees, including comparative information to budget and the prior period.
  • Work closely with the Development and programs teams to ensure proper reporting and compliance with all gift agreements, restricted gifts and Board–designated funds, and ensure accurate release of restricted funds.
  • Ensure that accounting for endowment funds, The CJM’s investment portfolio, and bonds payable is timely and accurate, including assuring compliance with donor restrictions and Board designations for endowment funds, timely and accurate spending distributions, and accurate accounting of endowment unitization.
  • Oversee accounting of all earned revenue streams, including third–party operator of food services.
  • Ensure that accounting for exhibitions is timely and accurate.
  • Maintain The CJM’s fixed assets records and ensure accuracy of depreciation entries.
  • Ensure that all balance sheet accounts are regularly reconciled with prior period balances.
  • Ensure that data from systems, such as ticketing and membership, reconcile with the general ledger and are accurately and promptly posted.   
  • Produce accurate and timely monthly bank and investment account reconciliations.
  • Coordinate planning and communications of systems needs for the accounting and reporting function.
  • Oversee accounts payable, payroll, and benefits disbursements processes to produce accurate, timely, and efficient results.

Annual Audits

  • Prepare timely and accurate annual GAAP financial statements and work closely with the Director of Finance on details of The CJM’s annual external financial audit.
  • Produce annual retirement plan financial statements and oversee related audit process.

Tax and Regulatory

  • Prepare the Form 990 and other tax returns, and oversee work of third–party tax preparer.
  • Prepare miscellaneous regulatory filings as required.
  • Assure accurate and timely monthly payment of sales tax and generate quarterly sales tax return reporting.

Accounting Policies and Internal Control Environment

  • Update and maintain effective accounting policies and procedures which are well-documented, communicated, and monitored, involving both policies and procedures for the finance team and those for the rest of The Museum’s staff. 
  • Maintain and communicate the chart of accounts in a manner which assures accurate, efficient, and timely financial reporting to meet the needs of external GAAP and tax reporting, management decision making, and granting agencies and other funders.
  • Maintain an ongoing effective internal control environment based on well-documented financial risk assessment.

General Finance Responsibilities

  • Work closely with the Director of Finance to ensure that procurement policies are effective, communicated clearly, and monitored.
  • Contribute to a highly collaborative and service oriented finance function that is supportive of and well integrated with other staff teams.
  • Conduct all interactions with colleagues, the Board of Trustees, and external parties with the highest degree of integrity. 
  • For system enhancements impacting accounting and reporting, work closely with internal and external teams to assure project success.
  • Continually seek and make recommendations for work process enhancements.
  • As requested, work with the Director of Finance to assist with budget development, risk management, insurance, and financial planning and analysis.
  • Serve as a resource for management on matters of tracking spending, fiscal control, regulatory compliance, and accounting and reporting best practices, staying current on accounting and tax requirements and advise Director of Finance on these matters.
  • Other duties as assigned.
Minimum Qualifications
  • Bachelor’s degree in Accounting, Finance or Business Administration; CPA desirable.
  • Minimum 5 years accounting and/or finance experience with history of growth and increasing levels of responsibility.
  • Audit, accounting or equivalent experience in a non–profit organization.
  • Exceptional Excel skills, and strong knowledge of Microsoft Office.
  • Experience with General Ledger system design and accounting system implementation.  Abila/MIP working knowledge a plus.
  • Commitment to the mission and core values of The CJM.
Knowledge, Skills and Abilities
  • Experience with GAAP financial reporting, fund accounting, auditing, budgeting and forecasting, and IT/business systems enhancements.
  • Ability to understand and keep abreast of changes in financial regulations.
  • A clear communicator with excellent written and oral communication skills.
  • Outstanding supervisory, mentoring, and team–building skills.
  • Highly motivated self–starter, with a hands–on approach.
  • Strong attention to detail and ability to work well under pressure.
  • Ability to understand all aspects of the organization’s mission and to convey information to people with varying levels of financial expertise.
  • Capable of managing difficult situations with tact and diplomacy.
how to apply

Please send cover letter and resume to:

The Contemporary Jewish Museum

Email:  jobs@thecjm.org

Please indicate “Finance Manager” in the email subject line. No phone calls, please.

The Contemporary Jewish Museum is an Equal Opportunity Employer. Pursuant to the San Francisco Fair Chance Ordinance, The CJM will consider for employment qualified applicants with arrest and conviction records.